February 13, 2009 Minutes
Oregon PRIMA Board Meeting
McCormick and Schmick's Restaurant, Tualatin, Oregon
12:00 Noon – Call to Order
In attendance:
Sara Stevenson, President
Marc Anderson, Vice President
Dwayne Kroening, Past President
Tami Cockeram, Director
Daniel Davenport, Director
Debora Leopold Hutchins, Director
Absent :
Sharee Emmons, Secretary
Sharon Harris, Treasurer
Deane Bristow, Director
Review of Minutes
A motion to approve the minutes was make by Marc Anderson. Seconded by Dwayne Kroening. Unanimously approved.
Treasurers Report
General discussion. A motion to approve the Treasurers Report was made by Debora Leopold Hutchins; seconded by Tami Cockeram. Unanimously approved.
Old Business
By Law Review/Revision Update. Dwayne has completed editing of the bylaws and currently working on formatting. Will send to Board members electronically for Board review.
Survey Update : Marc is working on final report and will forward to Board members for review by end of next week.
Spring Conference:
The Spring Conference will be held on April 10 th at the Salem Conference Center from 8:30 AM to 3:00 PM.
Agenda
8:30 – 9:00 Registration
9:00 – 10:30 Legislative Update. Panel discussion covering the following topics:
Workers Compensation – Susan Lavier, CCIS
Medical Marijuana – JL Wilson, Association of Oregon Industries
Oregon Tort Claims Act – Bill Blair
10:30 – 10:45 Break
10:45 – 12:15 Cyber Risk – Exposure and Available Coverages
Speaker confirmed by Debora – Karl Pedersen, Senior VP at Willis
12:15 – 1:15 Lunch
1:15 – 2:45 Insurance Market Update
Debora to confirm speaker for Casualty
Marc to confirm speaker for Property
2:45 – 3:00 Questions
3:00 Adjourned
There was discussion regarding the Conference Center propose for both rates and start time. A motion was made by Debora Leopold Hutchins to allow the President and Secretary to continue discussion with Conference Center regarding these items and to finalize contract. Seconded by Marc Anderson. Unanimously approved.
Fall Conference Planning Services. Consensus to renew contract with Marcene Olson. (?) made a motion to allow the President to sign contract with Marcene for services not to exceed $4200. Seconded by Marc Anderson. Unanimously approved.
Discussion - It was agreed that Sara would facilitate communications (emails) with Marcene regarding Conference logistics.
New Business
National Prima Conference – Discussion regarding if Oregon PRIMA would continue to financially support Board Members to attend the National Conference and at what amount. Motion made by Marc Anderson that Oregon PRIMA would pay all conference expenses for President Sara Stevenson, and registration of $550 for up to four Board members. Motion seconded by Dwayne Kroening. Unanimously approved.
Scholarship Application Review
The board received two applications (Portland Public Schools and Beaverton School District) requesting financial support to attend the National Prima Conference in Dallas, Texas. Following discussion, a motion was made by Tami Cockeram that due to financial constraints, Oregon PRIMA would fund only one scholarship (Benson Meyers, Portland Public Schools) to attend National in the amount of $1,370. Seconded by Marc Anderson. Unanimously approved.
Nomination for Chapter Service Award : It was unanimous that the Chapter Service Award would go to Dwayne Kroening.
Report from National :
- State chapters need to submit service award nominations.
- Chapters, including Oregon have identified their new logos.
General Discussion :
Sara asked that Board members begin thinking about locations for the 2010 Oregon PRIMA Conference and be prepared to discuss at the March Board Meeting.
Tami recommend that there be a charitable contribution, i.e. food drive, cash donations, etc. at the Spring Meeting. Ideas to be discussed at the March Board Meeting.
Meeting adjourned at 2:00 PM
