March 13, 2009 Minutes
Oregon PRIMA Board Meeting
Red Lion Hotel
3301 Market Street, Salem, Oregon
12:10 p.m. Call to Order
In attendance :
Sara Stevenson, President
Dwayne Kroening, Past President
Sharon Harris, Treasurer
Sharee Emmons, Secretary
Deane Bristow, Director
Debora Leopold Hutchins, Director
Daniel Davenport, Director
Absent:
Marc Anderson, Vice-President
Tami Cockeram, Director
Guest:
Marcene Olson
Review of Minutes
A motion to approve the minutes was made by Debora Leopold Hutchins. Seconded by Dan Davenport. Unanimously approved.
Treasurers Report
Sharon Harris presented detailed financial reports for January, February and March 2009. Sharon has developed a format for reports that shows a recap of expenses, revenue, and account balances. The format was discussed and amended by deleting “monthly” from the Expense column; retitling “Monthly internet” to “website”; and “SAFE Insurance” to SAFECO Insurance. Dwayne Kroening moved to accept the Treasurers Report as amended. Seconded by Deborah Leopold Hutchins. Unanimously approved.
Old Business
Bylaw revisions
Dwayne Kroening has previously sent Bylaw revisions to Board members. Action: It was agreed that all Board members will review the revisions and e-mail comments to Dwayne before April 10 th . It was noted Marc Anderson has previously submitted his suggested revisions.
Spring Conference
Sara Stevenson reported all scheduled speakers have presented their introduction and biography information. She has also confirmed menus and reservations with the Salem Conference Center.
Dan Davenport stated his training budget has been eliminated. Following discussion it was agreed that his registration fee for the Spring Conference would be waived in exchange for his participation in registration and other Conference duties.
Marc Anderson had previously volunteered to accept assignments as needed for the Conference. Action: It was agreed he would be asked to purchase gifts for speakers in the $25 - $30 price range per gift,
New Business:
2010 Fall Conference
Various locations throughout the State were identified and discussed. It was the consensus of Board members that Marcene Olson would contact the Eugene Hilton and the Oregon Gardens at Silverton to investigate available dates and rates.
2009 Fall Conference
General discussion was held regarding the state of the economy and potential impacts to sponsorship funds for the 2009 Fall Conference. Action: Board members were asked to contact those sponsors they had worked with in 2008 to ascertain what funds would be available for the Conference. Results of the survey need to be sent to the Board members via e-mail by approximately March 18.
The possibility of shortening the Conference was discussed. Sara Stevenson will review the contract that has been entered into with the Agate Beach Hilton to determine what financial impact would result from shortening the Conference if sponsorship dollars are decreased.
Adjournment
There being no further business, the meeting was adjourned at 1:20 p.m. The next meeting will be held following the Spring Conference on April 10, 2009 at the Salem Conference Center, Salem.
