May 15 , 2009 Minutes

Oregon PRIMA Board Meeting
Red Lion Hotel
3301 Market Street, Salem, Oregon

12:00 Noon Call to Order

In Attendance:

Sara Stevenson, President
Marc Anderson, Vice President
Sharee Emmons, Secretary
Deane Bristow, Director
Tami Cockeram, Director
Daniel Davenport, Director
Debora Leopold Hutchins, Director

Absent:

Dwayne Kroening, Past President
Sharon Harris, Treasurer

Guest:

Marcene Olson

Review of Minutes:

A motion to approve the Minutes of March 13, 2009 was made by Debora Leopold Hutchins. Seconded by Dan Davenport. Unanimously approved.

Treasurers' Report:

The April 2009 Treasurer's Report was reviewed and discussed. Marc Anderson moved to accept the Treasurer's Report as presented. Seconded by Dan Davenport. Unanimously approved.

Old Business:

Bylaw revisions

Dwayne Kroening had previously sent Bylaw revisions to Board members for review. Changes were reviewed by all Board members. Following discussion, Sharee Emmons moved to adopt the new Bylaws, as amended. Seconded by Dan Davenport. Unanimously approved.

Conference Location – 2010

Sara Stevenson confirmed the Fall 2010 Conference will be held at the Eugene Hilton October 6 – 8, 2010.

New Business:

Recap – Spring Meeting Financials

Sara Stevenson reported expenses exceeded revenues for the Spring Conference. Charges for audio visual equipment was higher than anticipated.

2009 Annual Conference

Nine varied themes for the Conference were presented and discussed. After lengthy discussion and input, Tami Cockeram moved “When it's Raining Cats & Crisis (Crises) Get Out the Risk Management Umbrella!” be adopted as the 2009 Conference theme. Seconded by Debora Leopold Hutchins. Unanimously agreed.

Seventeen speakers and topics were reviewed and discussed. Sara Stevenson, Dwayne Kroening and Marc Anderson have met with proposed keynote speaker Sari de la Motte. Sari's presentation focuses on assisting people to become more charismatic, influential and successful in their work and personal lives by providing nonverbal ways to get difficult personalities to cooperate.

Additional tentative sessions were agreed upon:

  • Economic Outlook – John Mitchell
  • Drug Testing – Things Employee's do to “trick” the test – Colleen Weinhoff, Biomed Testing Services
  • Higher Limits – or strategies – post Tort Reform – Scott Moss, Beecher Carlson
  • Stage Safety – presenter to be determined
  • Monitor/Report/Measure your Risk Management Program – Myrnie Daut and Kathy Joseph, City of Eugene
  • Vernonia School District Flood and FEMA Experience – Ron Cutter, Beecher Carlson and Dr. Kenneth Cox, Vernonia District 47J Superintendent
  • MMSEA Section 111 Second Payer Mandatory Reporting – Lorie Larsen-Denning, Marsh
  • Legislative Update – presenter to be determined
  • Earthquake Probability: Is Your Jurisdiction Ready – James Roddy, State of Oregon
  • Developing and implementing a successful Safety and Loss Control Program – Tami Cockeram, City of Hillsboro

Various venues for entertainment and Thursday banquet were discussed. Marcene Olson will research ideas and prices and report back to the Board via e-mail. Marcene also indicated she will send a “Save the Date” mailing the first week of June.

Marcene asked that Speaker information (phone numbers, mailing addresses, e-mail, etc. be sent to her as soon as possible. Statements have been sent to those sponsors who have committed for the 2009 Conference. Board members are asked to follow-up with sponsors who have not yet made a commitment.

National Prima Business

Sara Stevenson has received correspondence from National PRIMA regarding the Chapter Affiliation Agreement. A number of Chapter Presidents will meet at the National Conference to discuss prior to signing the Agreement. National is proposing that all Chapter Presidents must be members of National PRIMA if they are representing a local chapter. It was vehemently agreed that this was not a position that could be supported.

National PRIMA is also offering to serve as an official document archive for Chapters. This proposal was discussed. No formal action was taken.

Adjournment:

The Board is scheduled to meet on June 12 th . A decision on whether a meeting will be necessary will be dependent upon Conference planning actions the Board is able to complete electronically over the next two weeks.

The meeting adjourned at approximately 2:00 p.m.

Sharee Emmons

Chapter Secretary