June 12, 2009 Minutes

Oregon PRIMA Board Meeting
Red Lion Hotel
3301 Market Street, Salem, Oregon

12:15 p.m. Call to Order

In Attendance:

Sara Stevenson, President
Marc Anderson, Vice President
Sharee Emmons, Secretary
Tami Cockeram, Director
Daniel Davenport, Director
Debora Leopold Hutchins, Director
Dwayne Kroening, Past President

Absent:

Deane Bristow, Director
Sharon Harris, Treasurer

Guest:

Marcene Olson

Review of Minutes:

A motion to approve the Minutes of May 15, 2009 was made by Debora Leopold Hutchins. Seconded by Dan Davenport. Unanimously approved.

Treasurers' Report:

Approval of the Treasurer's Report was deferred until a subsequent meeting.

New Business:

2009 Annual Conference

Marcene reported she has received all conference speaker information and confirmations have been sent.

The list of current conference sponsors was reviewed. Following discussion it was unanimously agreed that Board members will reach out to existing sponsors and potential new sponsors to increase sponsor involvement.

Banquet options were discussed. The Oregon Coast Aquarium facility is available and would provide a catered buffet for $35 per person. The Best Western Agate Beach Inn offers a buffet for $28 per person. Consensus of the Board is the Aquarium is the preferred site if sponsor participation will allow this level of expenditure. Dan Davenport will explore transportation options if the Aquarium banquet is achievable.

Conference registration rates were discussed. The following rate structure was agreed upon:

Members: $130

Non-Members: $195

Late Registration: Members: $150

Non-Members $215

Non-Member registration will include Oregon PRIMA membership dues for the balance of the 2009/10 membership year.

Banquet guest tickets will be available at cost.

Discussion was also held regarding providing a registration discount for first-time attendees. No formal action was taken.

Payment for lodging for Board members at the conference was discussed. It was agreed that Tuesday night lodging would only be provided if a Board member came from a great enough distance to prevent them from attending the Wednesday morning Board meeting.

Sharee Emmons will send reminders that it is time to renew Chapter membership July 1. The updated registration form will be posted on the Oregon PRIMA web site. It was agreed that dues will remain at $65 for voting members, $55 for each subsequent member.

Two Board positions will become vacant this year – Treasurer Sharon Harris and Director Tami Cockeram. Tami has indicated she will not be seeking re- election. Sara Stevenson subsequently contacted Sharon to who expressed her willingness to run for re-election. Members interested in serving on the Board may contact President Sara Stevenson.

Old Business:

Discussion was also held regarding postings for job openings on the web site. It was agreed postings will be active for 30-days and may be renewed by calling Dwayne Kroening for web-site update.

If no Conference planning details need to be resolved by meeting, the Board will not convene in July or August.

Adjournment:

There being no further business, the meeting was adjourned at 1:30 p.m.

Sharee Emmons
Chapter Secretary