September 30, 2009 Minutes
Oregon PRIMA Board Meeting
Agate Beach Inn
Newport, Oregon
11:20 a.m. Call to Order
In Attendance:
Sara Stevenson, President
Marc Anderson, Vice President
Sharon Harris, Treasurer
Sharee Emmons, Secretary
Tami Cockeram, Director
Debora Leopold Hutchins, Director
Deane Bristow, Director
Absent:
Dwayne Kroening, Past President
Daniel Davenport, Director
Guest:
Marcene Olson
Treasurers’ Report:
The Treasurer’s Report for June, July and August was reviewed. Following review and discussion, a motion to approve the reports was made by Tami Cockeram. Seconded by Marc Anderson. Unanimously approved.
Review of Minutes:
A motion to approve the Minutes of June 12, 2009 was made by Marc Anderson. Seconded by Tami Cockeram. Unanimously approved.
New Business:
During the Summer Recess, items for discussion were dealt with via e-mail.
- Purchase of Directors & Officers Liability insurance through a PRIMA sponsored program. D&O coverage is not mandatory for non-profit organizations, but it is recommended by National PRIMA. PRIMA is not requiring its chapters to purchase this insurance through the association but is simply offering the opportunity to do so. Tami Cockeram moved to approve the purchase of D&O insurance. Seconded by Marc Anderson. Electronic discussion was held. It was the final concurrence of the Board that insurance should not be purchased.
- Selection of a catering firm for the Annual Banquet at the Oregon Acquarium. Two vendors submitted proposals: Oregon Coast Catering Company and Local Ocean Seafoods. E-mail consensus of the Board was to select Local Ocean Seafoods for an estimated cost of $4366.
- Marcene Olson reported she has accepted a position as Safety/Loss Prevention Officer at Linn Benton Community College. Discussion was held regarding her ability to continue to contract w/ OR-PRIMA for conference organization. Further discussion will be held at a future meeting regarding this matter.
Old Business:
The list of current conference sponsors was reviewed. Following discussion it was noted that a number of new sponsors had agreed to sponsor the Conference. Discussion was held regarding the inclusion of sponsor links on the web site.
Two Board positions became vacant this year – Treasurer Sharon Harris and Director Tami Cockeram. Tami has indicated she will not be seeking re-election. Sharon indicated her willingness to continue in her Board position. It was also noted that Director Dan Davenport tendered his resignation effective September 9, 2009.
Adjournment:
There being no further business, the meeting was adjourned at 12:20 p.m. The Board will reconvene following completion of the Conference on October 2nd.
