February 12, 2010 Minutes

Red Lion Hotel
3301 Market Street
Salem, Oregon

12:10 p.m. Call to Order

In Attendance:

Sara Stevenson, President
Marc Anderson, Vice President
Sharon Harris, Treasurer
Sharee Emmons, Secretary
Deane Bristow, Director
Gary Hales, Director
Benson Meyers, Director
Dwayne Kroening, Past President

Absent:

Debora Leopold Hutchins, Director

Review of Minutes:

A motion to approve the Minutes of January 8, 2010 was made by Dwayne Kroening. Seconded by Benson Meyers. Unanimously approved.

Treasurers’ Report:

A motion to approve the Treasurer’s Report was made by Marc Anderson. Seconded by Benson Meyers. Unanimously approved.

New Business:

Spring Meeting:

Following Discussion, the following Agenda was approved:
Session 1 – 9:00 a.m. – 10:30 a.m. “Show Me the Money!” Deane Bristow has contacted Moira Przybylowski, Return-to-Work Specialist, City County Insurance Services, who has agreed to speak and provide details and experiences regarding monetary recovery by using the Preferred Worker, Employer at Injury and other available programs.

Session 2 – 10:45 a.m. – 12:15 p.m. “What’s the Big Deal” Mel Gregg and Franklin Felizardo, Human Resources Analysts with the City of Salem will present the training that has been provided to City of Salem supervisors regarding the multitude of new laws and regulations that became effective January 1, 2010, including GINA (Genetic Information Nondiscrimination Act), ADAA, Whistleblowing, Public Safety Officer Bill of Rights, Cell phone use, Veteran’s Preference Points, Uniformed Services, crime victims, etc.
Session 3 – 1:15 p.m. – 3:00 p.m. “Large Property Losses” – Benson Meyers, Portland Public Schools, and Gary Hales, Marion County, and Sara Stevenson, Washington County, will share the experiences they encountered during large property loss events. Tim Clarke, Beecher Carlson, will share the presentation from an adjuster/insurers point of view.

Discussion was also held regarding registration fees for the Spring Conference. Dwayne Kroening made a motion setting the fees at $40 for members and $45 for non-members. Seconded by Benson Meyers. Unanimously carried.

Sharon Harris reported she would not be offering the Pay Pal option for payment of conference registration fees for the Spring Conference.

Sponsor Recognition

The Sponsor Recognition criteria for the Annual OR-PRIMA Conference were reviewed. Following discussion, it was agreed the current levels of recognition are good. Gary Hales mentioned that sponsors of the GOSH Conference were recognized on a Power Point presentation that “flashed” the names of the sponsors in a random manner. It was also agreed the Fall Conference sponsors would be recognized at the Spring Conference.

National Conference

Discussion was held regarding the level of sponsorship that would be provided to Board members and Officers for attending the PRIMA National Conference. Sara Stevenson will check with National regarding the level of participation they will want to draw attention to the National Conference in Portland in 2011. It was suggested that OR-PRIMA members should be provided with a shirt or some means of identifying them as being from Oregon and publicizing the 2011 event. Sharon Harris moved Board members and officers be allowed $800 toward attendance at National with all expenses being paid for President Stevenson. Seconded by Marc Anderson. Unanimously carried.

Discussion of location for 2011 annual conference:

Marc mentioned that OSIA had recently held their meeting at the resort in Welches. He said it was very nice; however, the drawback was that it is pretty isolated. There weren’t many options for those wanting to go out for dinner.

Hood River Inn has contacted Marc and Sara several times as they are very interested in having the meeting at their location. The Board discussed the fact that Hood River might be a very long drive for some who would like to attend and this might be a disincentive.
Marc suggested the Allison Inn in Newberg.

The Board decided to have Marcene get proposals, including availability and pricing from: 1) Hood River Inn, Hood River, 2) Allison Inn, Newberg, 3) Seaside Convention Center, Seaside, 4) Salishan Resort, Gleneden Beach. The proposals will be evaluated at the next meeting.

Conference Planner Contract

Marcene’s contract needs to be renewed. The contractor name should be Dave Olson, per the Board’s discussion in October so as to avoid any issues with Marcene’s new employment at Linn-Benton Community College.

Other New Business:

Benson said he’d talked with Scott Moss, who is now employed with CIS. Scott indicated to Benson that he would be interested in being a Board member if/when a position comes open.

Marc told the Board that the next issue of national’s magazine, “Public Risk,” would include an article in the Member Spotlight section featuring the county’s procedure for managing certificates of insurance. The Board congratulated Marc.

Marc said he had been dealing with the State on some contract issues. In his opinion there is a disconnect between what we’re hearing from DAS Risk Management and the AG’s Office. The State was trying to require Multnomah County to name them as additional insured in their contracts and the County has refused to do this. The State agreed to remove the language.

Marc reminded all of the male Board members not to forget their sweethearts on Sunday, Valentine’s Day. The female Board members agreed that it would be good to receive chocolate, flowers or a foot massage as a gift.

Adjournment:

Meeting adjourned at 1:27 p.m. so all could attend Sharee’s Retirement Party!!! The next regularly scheduled meeting will be held March 12, 2010, at the Red Lion Hotel, Salem.
Sharee Emmons and Sara Stevenson
Chapter Secretary President